Custom systems for distributors and wholesalers
A distributor moves many products, many customers and a lot of money on credit. When all of that lives in spreadsheets, the mess gets expensive.
Does any of this sound familiar?
- Orders arrive by phone, messages and salespeople, and someone has to retype them.
- Price lists change often and each salesperson has a different version.
- It is unclear what each customer owes and since when.
- You find out goods are missing only after the delivery was already promised.
How we can help
The heart of a distributor is the loop of order, stock, delivery and payment. If it breaks anywhere, time or money is lost. We first map that loop as it works today, even if it is not written down anywhere, and look for where it gets stuck.
With that we build a proposal in stages. The first stage usually joins orders and stock, because that is where most mistakes can be avoided.
What usually gets sorted out first
- Salespeople's orders, entered once and visible to everyone.
- Warehouse stock, with alerts for what is running out.
- Price lists per customer, always up to date.
- Customer accounts, with each customer's debt and its age.
- Invoicing and delivery notes connected to the order.
- Sales reports by salesperson, area or product.
How we start
With a conversation about how an order moves from the moment it comes in until it is paid. From there we decide where it makes sense to begin.
Frequently asked questions
Can each salesperson enter orders from their phone?
Yes. Each salesperson can enter orders from a phone, with up-to-date prices and stock. Orders go straight to the office without passing through anyone.
Can it handle different discounts per customer?
Yes. Price lists and terms can be set per customer or per group of customers, so every order comes out with the right price.
What about delivery logistics?
A route sheet can be built from the day's orders, with deliveries and payments recorded. The scope depends on how you deliver today.
Is this happening to you?
Tell us how you work today and we will see together what makes sense. The first conversation does not commit you to anything.